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Thank you for participating in the FY 2024 Undergraduate Research Award program sponsored by the Office of the Vice President for Research (OVPR) through the Office of Undergraduate Research (OUR).

The guiding principle of these awards is that the funding is to follow the undergraduate researcher – i.e., the awards are solely to support the undergraduate researcher’s activities. While the Colleges have discretion on how the funds are spent, OUR has established allowable expenditure guidelines as follows:



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Undergraduate Researcher Funding Mechanism

OUR recommends that funding be made through both Payment Request Document (PRD) and Payments on Behalf of Students (PBS) forms. If the award is $50 or more, the PRD must contain the name of the award (VPR Undergraduate Research Student Award), the award reference code (VPR-1), and a description of the criteria the College used to select the student.


Recall that no carry-over will be available, and any FY 2024 funds not spent by June 30, 2024, will be pulled back from the account when new funds for FY 2025 are made available.



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Examples of allowable use of the award funds

  • Student stipend

  • Registration and travel expenses (e.g., airfare, mileage, lodging, meals) to a meeting for the undergraduate researcher to present their work

  • Travel expenses required for the undergraduate researcher’s project (e.g., airfare, mileage, lodging, meals)

  • Supplies explicitly needed for the undergraduate researcher’s project

Note: For supplies, no more than 10% of the award allocation can be used for supplies unless express permission is received from OUR. The award funds are not intended to be a mechanism to fund the research activities of the mentor.

Non-allowed use of the award funds

  • Funds for food or events

  • Funds to support stipends, supplies, etc. for course-based research activities (e.g., 395 course participation)

  • Purchase of equipment

  • Tuition

  • Items deemed to be discretionary in the BPM



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Award Account Reconciliation

Award Reconciliation Deadlines

  • Fall 2023 Semester: December 15, 2023
  • Spring 2024 Semester: May 3, 2024
  • Summer 2024 Term: August 8, 2024

Account Reconciliation Form

Submit Reconciliation Form

Pre- and Post-Award Reports: Undergraduates and Mentors



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Three data collection actions, each submitted via webform, are required for every undergraduate research award:

  • Pre-award undergraduate researcher and mentor metrics to be completed by a College representative. You will receive either an Approval or Request for More Information email from OUR. 

  • OUR Award Account Reconciliation report to be completed by a College representative 

  • Post-award undergraduate researcher and mentor reports to be completed by the respective undergraduate researcher and mentor

  • Long-term undergraduate researcher and mentor questionnaires to be completed by the respective undergraduate researcher and mentor

 

Pre- and Post-Award Data

Pre- and Post-Award Report Deadlines

  • Pre-Award Forms due before student is awarded
  • Fall 2023 Semester Metrics & Reports: December 15, 2023
  • Spring 2024 Semester Metrics & Reports: May 3, 2024
  • Summer 2024 Term Metrics & Reports: August 8, 2024

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FY 2024 OUR Pre-Award Metrics Form

OUR requires that the following information about the undergraduate researchers, mentors, and award use be submitted via webform (see link below).

A College representative or business officer must submit the requested information about each scholar and mentor prior to award processing; OUR will review this information in our effort to prevent double funding.

Submit Pre-Award Metrics Form

FY 2024 OUR Scholar Final Report

Select scholar metrics:

  • UK ID & email address
  • A 500 to 1000 word report describing the research activities and outcomes and how funds were spent 
  • Qualitative and quantitative descriptors of the research experience

Scholar: Submit Final Report

FY 2024 OUR Mentor Final Report

Select faculty metrics

  • UK ID & email address
  • Was the funding used to support sponsored research?
  • Plans to continue working with the student

Mentor: Submit Final Report

FY 2024 Student Travel Post-Trip Survey

Students receiving research travel support are required to submit this survey within 5 DAYS of their return.  

Submit Post-Travel Form

 



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